Thing to Know About QuickBooks Online in 2024?

What is QuickBooks Online?

QuickBooks Online, a renowned accounting software and mobile app, empowers small business owners with the ability to manage their finances from anywhere, at any time. With over 7 million users worldwide, QuickBooks offers intuitive and user-friendly tools that cater to the specific needs of small businesses. From organizing financial records and managing expenses to sending invoices, tracking inventory, and handling payroll, QuickBooks Online provides comprehensive solutions to streamline business operations. By leveraging its capabilities, small business owners can enhance organization, optimize time management, and expedite payment processes, leading to improved financial efficiency and growth.

How Does QuickBooks Online Work?

Upon signing up for QuickBooks Online, you gain access to your account and its main dashboard. This dashboard offers an overview of your QuickBooks account, including profit and loss, invoices, expenses, and sales. If you’re transitioning from another accounting software, you can import your existing files into your new account.

Additionally, you can connect your bank and credit card accounts using the Banking tab on the left side of the dashboard. QuickBooks will automatically import and categorize your transactions. When reconciling your books, review these transactions in the For Review tab within the Banking menu.

Additionally, you can customize invoices, set up automatic sales tax tracking (if needed), and learn how to enter mobile receipts and bills. All of your business’s account settings can be edited using the gear icon in the upper right corner.

If you want to invite your bookkeeper or accountant to your QuickBooks Online account, you can do so using the My Accountant tab or the Manage Users page in Settings. You can also search for an accountant if you don’t already have one.

Who Uses QuickBooks Online?

QuickBooks is an accounting software made specifically for small and medium-sized businesses.

What are QuickBooks Online Deployment Options?

We are mentioning all the important QuickBooks Deployment Options:

Cloud-Based: Cloud-based refers to the delivery of computing services over the internet. It involves storing and accessing data and applications remotely on servers located in the cloud rather than on physical hardware on-premises.

Saas-Based: SaaS (Software as a Service) is a cloud-based software delivery model in which a third-party provider hosts and manages software applications for customers over the Internet. Customers access the software through a web browser or mobile app and pay a subscription fee for the service.

Web Based: Web-based technologies have revolutionized the way we access and use information, transforming the internet into a dynamic platform for communication, entertainment, and collaboration. Here are some key aspects of web-based technologies:

Why Do We Choose QuickBooks Online as Best for Small Businesses? 

  • QuickBooks is the dominant player in small business accounting solutions.
  • QuickBooks caters to business owners without formal accounting expertise.
  • QuickBooks Online is the best over all choice for small businesses seeking a comprehensive solution.
  • It encompasses all aspects of financial management, including accounts receivable and payable.
  • Hundreds of apps can be integrated with QuickBooks Online for customization.
  • QuickBooks surpasses its competitors technologically.
  • Automation tools streamline expense tracking and bank reconciliation.
  • AI chatbot aids small business owners in analyzing financial data and answering accounting questions.
  • Overall, QuickBooks offers the technology and user-friendliness necessary for small businesses of all types.

QuickBooks Online Features

Embarking on an entrepreneurial journey can be fraught with stress. Fortunately, robust accounting software can alleviate this burden by automating manual, error-prone financial tasks, thereby saving valuable time. Among the available options, QuickBooks Online stands head and shoulders above the competition due to its comprehensive accounting software features, including:

Banking Reconciliation

Unsure how to reconcile your business bank account? QuickBooks offers automatic bank feeds that import your business checking account and credit card transactions. Its smart reconciliation tools identify and automatically match your bank transactions with those you’ve entered into the software. You can also create banking rules for further streamlined reconciliation and categorization. Impressively, the software can extract vendor names from unorganized bank data, saving you the hassle of manual work.

Enhanced Automation

QuickBooks Online’s automation tools outshine those of many rival platforms we reviewed. These tools include automated payment reminders, recurring invoices, and bill payments, saving time and reducing manual effort. QuickBooks also automatically backs up your data to the cloud, ensuring secure storage. In addition, QuickBooks’ ability to match foreign currency bank accounts is a valuable feature for businesses operating in a globalized environment. Furthermore, QuickBooks prompts users to fill in gaps when categorizing expenses, providing valuable assistance that sets it apart from competing accounting software.

Artificial Intelligence

QuickBooks’ AI capabilities are revolutionizing its functionality. Intuit Assist, an AI chatbot, can analyze financial data and address accounting questions in real time. Its advanced capabilities enable the chatbot to predict potential follow-up inquiries and offer actionable solutions, such as sending reminders for outstanding invoices. This AI tool empowers businesses with efficient and effective financial management.


The professional appearance of your invoices can have a significant impact on whether your clients pay promptly or ignore them. We were greatly impressed by QuickBooks’ in-depth capabilities for invoice creation. Its invoicing features go above and beyond those of many of its competitors that we evaluated.


Save time and effort by adding images of inventory items and combining frequently sold products or services into bundles. This eliminates the need to enter each item individually on invoices. Additionally, keep track of your inventory levels easily – the software displays the quantity of a particular item in stock when creating estimates, invoices, and purchase orders, making it especially valuable for businesses with extensive inventories.

Mobile App

QuickBooks Online’s mobile app provides a useful overview of your business activities allowing you to manage various accounting tasks on the go. From the app, you can view dashboard data, create and send invoices, accept payments, capture and attach receipts to expenses, reconcile transactions, view customer information, and communicate with customers directly. Our test run revealed a well-organized and user-friendly interface, making it a valuable tool for managing your business finances from anywhere.

Third-Party Integrations

QuickBooks Online stands out from its competitors because of its vast array of third-party integrations. These integrations allow you to automatically sync data between QuickBooks and other business programs, eliminating the need for manual exporting and importing. QuickBooks integrates with top POS systems, popular online stores, the best CRM software, project management solutions, payroll systems, and many more.

With over 750 business applications supported, including Amazon Business, Square, Shopify, PayPal, QuickBooks Time, Fathom, and SOS Inventory, QuickBooks provides a seamless workflow that reduces manual data entry and streamlines business operations.


To safeguard your data, QuickBooks Online employs robust security measures such as bank-grade security. Additionally, you have the option to enable two-factor authentication for enhanced protection. By setting specific user permissions, you can control the level of access granted to employees invited to the system. QuickBooks Online also features an audit log that meticulously tracks every login, logout, and file change, providing valuable insights into system activities. These comprehensive safeguards contribute to the prevention of employee accounting fraud, giving you peace of mind about your financial data.

Also Read: QuickBooks Connection Diagnostic Tool

Limitations of QuickBooks Online

Even though QuickBooks consists of many leading solutions to your daily life, it does have a few limitations that one should know beforehand: 

Migrating from the Solopreneur plan:

While the Solopreneur plan is the most cost-effective option at $20 per month, upgrading to a higher tier is not straightforward. Unlike most accounting software providers, QuickBooks requires you to manually download your data, cancel your existing plan, and re-import the data after subscribing to a higher-tier plan. This process is cumbersome and time-consuming, which is unexpected from a leading accounting software provider.

Niche Features:

QuickBooks is a generalized accounting solution that may lack niche features desired by certain businesses. For instance, e-commerce businesses or those processing numerous physical transactions might require specialized tools that QuickBooks does not offer. If you need to track time for billable hours, you may want to consider FreshBooks or read our QuickBooks vs. FreshBooks comparison. For businesses focused on enterprise resource planning, Oracle NetSuite might be a better fit.

User Limitations:

While QuickBooks doesn’t charge for additional users, it restricts the number of active users based on your subscription plan. Unlike some competing accounting software programs that offer unlimited users or the option to add more users for an additional fee, QuickBooks has a fixed user limit.

QuickBooks Online vs QuickBooks Desktop

QuickBooks Desktop QuickBooks Online
Starting Price$549.99 per year$30 per month ($15 per month for the first three months during the current promotion)
Mobile AppLimited accessYes
Number of App IntegrationsMore than 200More than 650
Cloud AccessFor an additional fee per user, up to 40 usersYes, for up to 25 users
Invoice & Accept PaymentsYesYes
Automatically Sync Bank TransactionsBank fees may applyYes
Payroll Starts at $50, plus $2 per employee, per month$45 per month ($22.50 per month for the first three months during the current promotion)


In conclusion, QuickBooks Online has become a game-changer for small business owners worldwide. It has simplified financial management and enabled them to focus on their core operations. By leveraging its user-friendly interface, comprehensive tools, and mobile accessibility, small businesses can streamline their accounting processes, improve organization, and enhance efficiency. With QuickBooks Online as their trusted financial partner, small business owners can confidently navigate the financial aspects of their businesses, ensuring accuracy, compliance, and sustained growth.

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