QuickBooks Migration Tool 2024: Your Ultimate Utility Guide

The QuickBooks Migration Tool is an essential tool for users looking to transfer data securely and efficiently. It offers several advantages, but it can also encounter errors due to multiple factors. This comprehensive guide aims to provide a detailed overview of the tool, covering all its sections to help users overcome any challenges and make the most of its features.

QuickBooks users frequently seek migration services to transfer data between editions or computers. Our extensive blog provides a comprehensive guide to data migration. This blog explores the migration tool’s features, benefits, and potential errors. It also offers resolutions for failed errors and setup issues.

What is a QuickBooks Migration Tool?

Move QuickBooks to Another Computer

QuickBooks Desktop migration tool allows users to transfer their necessary QB files from Desktop to Online, Pro to Premier, and vice-versa, etc. Users who think to move their QB editions according to their needs can better use the QuickBooks Migration Tool ideally.

The latest Migration Tool Comes in Two Versions:

  1. QuickBooks Pro, Premier, or QuickBooks for Mac: This version allows users with product-year version 2015 or newer to switch from their current edition to QB Online.
  2. QuickBooks Enterprise: This version is specifically designed for QuickBooks Enterprise users who need to migrate their data.

The newest QuickBooks online migration tool surpasses its predecessors in efficiency, speed, and success rate, ensuring seamless and secure file transfer between QuickBooks versions. It excels in migrating complex Enterprise files, among others.

Accessible via a web browser, the new QuickBooks migration tool allows users to transfer a QB Desktop data file (.qbw, .qbb, .qbm) without the need for a local copy of QuickBooks Desktop (Pro, Premier, Enterprise, or Mac) on their device. Furthermore, users with QuickBooks versions older than 2015 have reported improved outcomes with the migration tool.

The migration process takes place primarily in the cloud, eliminating the impact of limited RAM, Processors, and related computer resources. Consequently, only a browser and a stable internet connection are necessary to carry out the migration.

The migration process from QuickBooks Desktop to QuickBooks Online and vice versa can vary. Let’s delve into the processes and limitations associated with using the QuickBooks migration tool to gain a comprehensive understanding.

Checklist to Consider Before Using the QuickBooks Migration Tool?

Before utilizing the QuickBooks data migration tool, it’s essential to ensure that:

  1. Your chart of account balances is current and accurate.
  2. You possess a precise balance sheet along with the most recent tax return.
  3. All bank and credit card statements have been reconciled.
  4. Any open transactions are appropriately categorized.
  5. Outstanding invoices in the system have been cleared.
  6. All outstanding payroll runs and payroll tax payments have been completed.

Now, let us take a look into the steps included for the QuickBooks desktop migration tool download and usage:

Step 1: Access the Online Tool

To obtain the QuickBooks Migration Tool, visit the official Intuit website corresponding to your specific QB version (QuickBooks Pro, Premier, Enterprise, or QuickBooks for Mac). Locate the “Get Started” option and click on it. Subsequently, log in using your Intuit account credentials.

Step 2: Upload the Company File

Steps to Upload Your Company File:

  1. Open the app and tap on the “File” icon.
  2. Select “Temporary Files” from the options.
  3. Tap on the “Upload Files” button.
  4. Browse for the .QBW company file you want to upload.
  5. Once the file is uploaded, close the pop-up window.
  6. To view the uploaded file, click on the “Show Uploaded File” option.

Step 3: Set your file to Auto-update and shift it to QuickBooks Online

Upon successful file upload using the QuickBooks migration tool, the utility will automatically update your QuickBooks Desktop to its latest version. Furthermore, you will have the option to transition to QuickBooks Online. To migrate to QB Online, kindly follow the onscreen instructions provided in the guide.

How QuickBooks Desktop Migration Tool Works in Different Ways?

The QuickBooks Desktop Migration Tool facilitates transferring your company files from one computer to another. Here’s an overview of how it works:

Create a Strong Password:

Start by creating a unique and strong password. This password will be crucial for unlocking the data when it’s transferred to the new computer. Make sure to note it somewhere accessible for easy retrieval.

Copy Company Files:

Select the last three company files you wish to migrate, along with any supporting files you’ve recently accessed. Copy these files to a USB flash drive or another external storage device.

Use the Migration Tool:

While the flash drive handles the copying and pasting of the files, the QuickBooks Migration Tool takes care of the technical aspects. It automatically downloads the compatible QuickBooks Desktop version on your new computer, ensuring a seamless transition.

Setup Assistance:

The tool provides assistance with setting up new company files on the new computer, making the migration process more efficient.

Data Preservation:

It’s important to note that the migration tool will not erase or modify any existing data on the new computer’s drive.

Also Read: QuickBooks Connection Diagnostic Tool

Basic Needs to Run the QuickBooks Migration Tool

Before transferring files from QuickBooks Desktop to another computer, consider the following:

  1. Make sure the new computer is connected to the internet.
  2. Ensure the USB flash drive has enough storage space to hold all QuickBooks files. Typically, the space requirement is between 150 MB and 250 MB.

Data that Can and Can Not Be Transferred Through the QuickBooks Migration Tool

To ensure a smooth transition of your QuickBooks application to a new computer, the QuickBooks Migration Tool is available to transfer your data. Please refer to the checklist below to verify which data elements will be migrated:

Data that QB Migration Tool can copy

The QuickBooks Migration Tool can copy the following items:

  • QB Desktop details, including the version information
  • The last three company files on the old computer, including the sample files
  • Custom templates, forms, and related files
  • QB letters and templates
  • Local Attachments
  • Scheduled and memorized reports
  • QB Accountant Statement Writers
  • Spell Checker (spell.ini and UserDictionary.tlx)
  • Cash Flow Projector (.cfp)
  • Financial Statement Designer (FSD Clients, FSD Data)
  • Loan Manager (.lmr)
  • Business Planner (.bpw)
  • Printer Settings (PrintEng.ini, wpr.ini, and QBprint.qbp)
  • QB Enterprise Advanced Reports

Data that cannot Be copied by QuickBooks Migration Tool:

QB Migration Tool Limitations:

  • Multi-user Setup: The multi-user environment settings from the old computer will not be transferred to the new computer.
  • Intuit Data Protect (IDP): If you are using IDP on the old computer, you need to uninstall it, install it on the new computer, and then sign back in.
  • Payroll and Payment Setup: The payroll and payment services will not be copied to the new computer. You need to log in to the new computer and set them up again.
  • Backup Files: Any manual backups will not be copied to the new computer.
  • Older Company Files: The QuickBooks Migration Tool will only copy the last three company files that you opened. If you have older company files, you can move them manually using IDP.


The QuickBooks Migration Tool is an exceptional tool that makes it easy to transfer files from one location to another. It takes away the hassle and simplifies the technical aspects, allowing users to migrate their data without significant effort. However, some users might encounter issues when using the tool. In such cases, contact our QuickBooks specialists are here to provide expert assistance. Whether you need help with downloading, setting up, or running the migration tool, our team is equipped to resolve any issues you may encounter.

Frequently Asked Questions (FAQs):

Q1. What can be imported to QuickBooks Online through the Migration Tool?

Ans: These are all the following items that can be imported to QuickBooks Online through the Migration Tool:

  • Bank Transactions
  • Customers
  • Suppliers
  • Chart of Accounts
  • Products and Services
  • Invoices
  • Bills
  • Journal Entries

Q2. What is the time duration of Data Migration through the Migration Tool?

Ans. The time required for QuickBooks Migration Tool to transfer files between computers or versions can vary significantly. Factors influencing this duration include the size of the company file, the speed of the internet connection, and the performance capabilities of the computer being used.

Q3. What to do after Migration?

  • Log in to your payroll and payment services.
  • Access Intuit Data Protect and set up the backup schedule.
  • Transfer additional company files, if any, from the old to the new computer.
  • Create a backup file on your new computer.

Leave a Reply

Your email address will not be published. Required fields are marked *